APPENDIX A: CONFLICT OF INTEREST POLICY
EXHIBIT A: JOURNAL TO SAVE YOUR LIFE CODE OF ETHICS
JOURNAL TO SAVE YOUR LIFE is a nonprofit, tax-exempt trade corporation formed to promote, develop, educate, and otherwise further the mental health industry. JOURNAL TO SAVE YOUR LIFE’s principal membership class consists of individuals. The business of the corporation is managed under the direction of the JOURNAL TO SAVE YOUR LIFE board of directors. The board’s code of ethics serves as a code of conduct for corporation volunteers and staff in their capacity as board members. Code violations may result in sanctions imposed under the Procedures for Review of Board Member Conduct. The principles and requirements that comprise the code and procedures are based on and are designed to ensure full compliance by JOURNAL TO SAVE YOUR LIFE and its officers, directors, and employees with the fiduciary duties imposed on such individuals by state corporate law, the federal tax code’s prohibition on private inurement and private benefit, and other requirements of federal tax exemption, common law due process requirements, federal and state antitrust and unfair competition law, state tort law, and other legal precepts and prohibitions. At the same time, the code and procedures are not designed to supplant courts of law in the resolution of disputes within the mental health industry. Moreover, the checks and balances built into the code and procedures are designed to strike the proper balance between ensuring full compliance with the legal obligations described here and ensuring the integrity and efficacy of the code on the one hand and, on the other, the protection of board members, through the use of reasonable due process procedures, against patently false, malicious, or groundless accusations that could result in significant business or personal harm if not properly handled. Members of the board affirm their endorsement of the code and acknowledge their commitment to uphold its principles and obligations by accepting and retaining membership on the board.
Board of Directors Code of Ethics
Members of the board (including ex officio members of the board) shall at all times abide by and conform to the following code of conduct in their capacity as board members:
- Each member of the board of directors will abide in all respects by the JOURNAL TO SAVE YOUR LIFE Members’ Code of Ethics and all other rules and regulations of the corporation (including but not limited to the corporation’s articles of incorporation and bylaws) and will ensure that their membership (or the membership of the entity for which they serve as officer, director, employee, or owner, as the case may be) in the corporation remains in good standing at all times. Furthermore, each member of the board of directors will at all times obey all applicable federal, state and local laws and regulations and will provide or cause to provide the full cooperation of the corporation when requested to do so by those institutions and their persons set in authority as are required to uphold the law.
- Members of the board of directors will conduct the business affairs of the corporation in good faith and with honesty, integrity, due diligence, and reasonable competence.
- Except as the board of directors may otherwise require or as otherwise required by law, no board member shall share, copy, reproduce, transmit, divulge or otherwise disclose any confidential information related to the affairs of the corporation and each member of the board will uphold the strict confidentiality of all meetings and other deliberations and communications of the board of directors.
- Members of the board of directors will exercise proper authority and good judgment in their dealings with corporation staff, suppliers, and the general public and will respond to the needs of the corporation’s members in a responsible, respectful, and professional manner.
- No member of the board of directors will use any information provided by the corporation or acquired as a consequence of the board member’s service to the corporation in any manner other than in furtherance of his or her board duties. Further, no member of the board of directors will misuse corporation property or resources and will at all times keep the corporation’s property secure and not allow any person not authorized by the board of directors to have or use such property.
- Each member of the board of directors will use his or her best efforts to regularly participate in professional development activities and will perform his or her assigned duties in a professional and timely manner pursuant to the board’s direction and oversight.
- Upon termination of service, a retiring board member will promptly return to the corporation all documents, electronic and hard files, reference materials, and other property entrusted to the board member for the purpose of fulfilling his or her job responsibilities. Such return will not abrogate the retiring board member from his or her continuing obligations of confidentiality with respect to information acquired as a consequence of his or her tenure on the board of directors.
- The board of directors dedicates itself to leading by example in serving the needs of the corporation and its members and also in representing the interests and ideals of the mental health industry at large.
- No member of the board of directors shall persuade or attempt to persuade any employee of the corporation to leave the employ of the corporation or to become employed by any person or entity other than the corporation. Furthermore, no member of the board of directors shall persuade or attempt to persuade any member, exhibitor, advertiser, sponsor, subscriber, supplier, contractor, or any other person or entity with an actual or potential relationship to or with the corporation to terminate, curtail, or not enter into its relationship to or with the corporation, or to in any way reduce the monetary or other benefits to the corporation of such relationship.
- The board of directors must act at all times in the best interests of the corporation and not for personal or third-party gain or financial enrichment. When encountering potential conflicts of interest, board members will identify the conflict and, as required, remove themselves from all discussion and voting on the matter. Specifically, board members shall follow these guidelines:
- Avoid placing (and avoid the appearance of placing) one’s own self-interest or any third-party interest above that of the corporation; while the receipt of incidental personal or third-party benefit may necessarily flow from certain corporation activities, such benefit must be merely incidental to the primary benefit to the corporation and its purposes;
- Do not abuse board membership by improperly using board membership or the corporation’s staff, services, equipment, resources, or property for personal or third-party gain or pleasure; board members shall not represent to third parties that their authority as a board member extends any further than that which it actually extends;
- Do not engage in any outside business, professional or other activities that would directly or indirectly materially adversely affect the corporation;
- Do not engage in or facilitate any discriminatory or harassing behavior directed toward corporation staff, members, officers, directors, meeting attendees, exhibitors, advertisers, sponsors, suppliers, contractors, or others in the context of activities relating to the corporation;
- Do not solicit or accept gifts, gratuities, free trips, honoraria, personal property, or any other item of value from any person or entity as a direct or indirect inducement to provide special treatment to such donor with respect to matters pertaining to the corporation without fully disclosing such items to the board of directors; and
- Provide goods or services to the corporation as a paid vendor to the corporation only after full disclosure to, and advance approval by, the board, and pursuant to any related procedures adopted by the board.